Santa Clara City CARES Small Business Grant Program Guidelines
The Santa Clara CARES Small Business Grant Program is offered pursuant to funding received by Santa Clara through the federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act). Funding will be made available to a limited number of businesses, with 50 employees/FTEs or less that meet specific requirements set by Santa Clara.
The Santa Clara CARES Small Business Grant Program will provide grants up to $10,000. Applications will open on October 19, 2020 and close on November 30, 2020 at 5:00 pm. Funds will be disbursed until the funds are exhausted. Due to the anticipated number of submissions and limited funding, applications will be reviewed based on submission date.
- Business is based in Santa Clara and has a current Santa Clara City Business License as of March 1, 2020.
- Business had 50 full-time equivalent employees or less on March 1, 2020.
- Business can provide documentation showing a financial loss of at least $500 for the grant period March 1, 2020 – August 31, 2020.
- Business must be open, or plan to reopen, as of the date of application submission.
- Owner must be 18 years or older and have a valid EIN or Social Security Number if a Sole Proprietor.
- Business owners are willing to submit documentation for audit purposes in the future.
- Business has not already received Cares Act funding for the same uses and time period from any federal, state or local source for COVID-19 financial aid.
Funds are provided as a grant. Repayment is only required if the program’s guidelines are violated. Applications will be processed as they are received and awarded to businesses for eligible reimbursable expenses up to $10,000.
Up to $10,000
Program Service Area
Businesses must be in Santa Clara (or based in Santa Clara, if online) to be eligible for funding.
Eligible Use of Funds
Grant money may be used to pay for operating expenses related to COVID-19:
- Payroll expenses
- Rent, Mortgage or Lease obligations
- Unemployment Insurance
- Expenses related to business premises modifications to promote social distancing.
- Expenses related to continuing business operations from home or online.
- Expenses related to business premises modifications to protect employees or customers, such as barriers, distancing signs, hand sanitization centers, etc.
- Expenses related to protective gear and sanitization such as masks, hand sanitizer, and disinfectant, including increased costs for utilizing these items.
- Other expenses that are business-related and would not have been necessary if not for the COVID-19 pandemic.
The following documents are required for each application:
- Completed W-9 (businesses that are awarded funds, but did not provide W-9 may be delayed in receiving awards by up to 4 weeks)
- Tax Returns
- 2019 Business Federal Tax Returns or for self-employed/sole proprietor 2019 1040 with Schedule C
- If unavailable, bank statements that demonstrate a loss due to COVID-19
- Copy of Government Issued Photo Identification for EACH owner
- Proof of Financial Loss between March 1, 2020 – August 31, 2020
- 2019/2020 Comparative Profit and Loss Statements
- Outstanding Bills/Debts
- Any other documents that can prove loss
- Proof of business being in operation in Santa Clara before March 1, 2020. This may include any of the following:
- Santa Clara Issued Business License
- Dated Articles of Incorporation
- Proof of Registration of Entity
- Proof of EIN
- Invoices dated on or before March 1, 2020
- Professional License (for 1099 Contractors)
It is anticipated that there will be more funding requests than money available for the Santa Clara CARES Small Business Grant Program. Funds will be disbursed until the funds are exhausted. Due to the anticipated number of submissions and limited funding, applications will be reviewed based on submission date.
Businesses needing technical assistance with the Santa Clara CARES Small Business Grant Program can call (435) 673-6712 or email email@example.com. Due to staff’s limited hours in the office, email is the quickest way to receive a response.