Crack Sealing Season

The Public Works Department will be crack sealing city streets for the next few months. To be effective, it is necessary to blow debris from the street before the crack sealing process is started. At the end of each work day the crew will come back and clean the debris away from sidewalks and driveways. If you see Public Services doing sealing on your street please move your vehicles off the street to help expedite the crack sealing work. Thank you for your patience and courtesy during these street repairs.

Utilities-Finance Specialist

Job Announcement: Utilities/Finance Specialist

GENERAL PURPOSE

Performs a variety of clerical, secretarial, and administrative duties as need to help expedite the day-to-day administrative support operations of the city, including answering phones, receiving the public, providing customer assistance, cashiering, bookkeeping, managing bank accounts and utility accounts.

SUPERVISION RECEIVED

Works under the general supervision of the City Manager.

ESSENTIAL FUNCTIONS

Finance Processes: Assists City Treasurer in fulfilling all statutory duties of the office of Treasurer as needed, monitoring bank accounts, signing checks, performing money transfers; making bank deposits, etc.

Utility Clerk/Customer Service: in the set-up, transfer, adjustment, etc. of utility accounts and any other area in utilities where support or back-up is needed; responds to issues, questions and problems posed by customers, in person and over the telephone related to utility accounts and city services, building permits, cemetery, city court, water, sewer, sanitation, electric accounts, special district billings; etc.; researches and answers customer inquiries; receives payments and fees and issues receipts, provides general information based upon policy and past practice;  apprises customers regarding starting and stopping services and requirements; reviews customer complaints with the customer to resolve problems.

Performs ongoing customer service to the public related to the creation and maintenance of utility accounts; prepares and submits utility service applications for current and new customers;  performs the day-to-day process of issuing utility billings and receiving and receipting payments;  reconciles billings and payments for customers; monitors meter readings to assure accuracy; reviews account information and submits requests for billing adjustments; operates computer daily to enter utility payments and receipts; updates daily receipts according to balancing results; performs cash drawer balancing and prepares and makes bank deposit.

Collects, receipts and posts payments for various enterprise funds and programs, including, licenses, fines, fees, tickets, and related city services delivered from various departments or received over the counter and via the mail; follows established processes and procedures based upon department policies.

Accounts Payable:   Receives and processes invoices; enters invoice details into computer program to initiate timely payment; prints checks and related accounts payable reports; prepares checks for mailing; performs general filing to ensure accurate record of paid invoices.

Business/Animal Licensing: Monitors and maintains City Business Licensing & Dog Licensing programs, mails license applications and renewals, collects fees, prints and issues licenses, maintains files and computer records; issues dog licenses and maintains related records; issues other permits as assigned.

Cemetery: Responsible for cemetery account management; including sale of cemetery plots, issuance of deeds, scheduling of opening and closing of grave sites, maintaining accurate records; arranges for burials and coordinates with mortuary staff.

General Administrative Support: Answers central telephone system and mobile radio base station; prepares and monitors work orders; schedules appointments; plans conferences and training sessions; coordinates travel plans for staff; maintains inventories and orders office supplies and materials, maintains departmental personnel records.

Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness; prepares monthly Newsletter for distribution with utility bills, including gathering news items, formatting, typing, collecting ads, and forwarding to mailing company; Receives, stamps, and distributes incoming mail, processes outgoing mail.

Assists with special events planning and logistics, i.e., Swiss Days; works with venders to accept and process applications; coordinates with various volunteer citizens and organizations for participation and assistance.

Serves as the Economic Development Commission Secretary; attends meetings, takes minutes.

Performs related duties as required.

MINIMUM QUALIFICATIONS

  1. Education and Experience:

 

  1. Graduation from high school or GED with specialized course work in general office practices such as typing, and filing.

AND

  1. Three (3) years of increasingly responsible related experience.

OR

  1. An equivalent combination of education and experience.

 

  1.   Knowledge, Skills, and Abilities:

Considerable knowledge of computers and word processing and spreadsheet related software; modern office practices and procedures; accounting practices and principles; interpersonal communication skills and telephone etiquette; public relations; state and city codes and policies.

Ability to communicate effectively; operate various types of office equipment such as adding machine, fax machine, computer, etc.; work under time pressures in meeting deadlines; operate reports and records, charts, and graphs; communicate effectively verbally and in writing; develop effective working relationships with supervisors, fellow employees, the public, and subordinates.

  1. Special Qualifications:

Must be bondable to dollar limit prescribed by state statute; must be able to demonstrate keyboard skills with accuracy.  Valid Utah driver’s license.

Salary Range: $18.71 – 23.39 DOQ.

Applications are available at www.sccity.org and the City Office located at 2603 Santa Clara Dr., Santa Clara UT 84765.

Applications may be submitted by Fax (435) 628-7338 or emailed to cshelley@sccity.org, or at the City Office. The Position is open until filled.

Keyhole Coring & Core Reinstatement Process 

Attention:  New requirements for Keyhole Coring & Core Reinstatement Process are contained within this training manual and can be used as guidelines for proper implementation of pavement coring and reinstatement (Click on link to view manual.)

FALL BURN SEASON

FALL BURN SEASON

The Fall Burn Season is open September 15 through November 15, 2022. Please call Burn Control at 627-4949 the day you plan to burn. There is also a Burn Permit link on the city website at www.sccity.org. Click on the Public Safety drop down bar, then select Fire Dept. and then Burn Permit, you will then see a link to apply for a Burn Permit; https://washingtoncity.org/burn/permits.php . Burn days depend on weather conditions & clearing index-must be above 500. Fires must be attended to until completely extinguished and maintain 25’ distance away from buildings and other combustible material. Burning garbage or trash is prohibited. Make sure you have a hose or other extinguishing equipment at the burn site. Burning is only allowed during daylight hours. Please help keep burn season safe. If you have further questions, please call 435-627-4150.

WREATHS ACROSS AMERICA 2022

WREATHS ACROSS AMERICA

Santa Clara City is participating in the Wreath’s Across America program at the Santa Clara City Cemetery on Saturday December 17, 2022, at 10:00 am. This special event is held annually across the country with a mission to honor, remember, and teach about the service and sacrifices of our veteran’s. The program is held in hopes that we will never forget all that our veterans have done for our country to provide the freedoms and way of life we know. There will be a short program, featuring a special veteran speaker. Wreaths will be provided to families to place on their veteran’s graves in our cemetery at the event. Light refreshments will be served following placement of the wreaths.

FALL CEMETERY CLEAN-UP

FALL CEMETERY CLEAN-UP

The Fall Cemetery Clean-up begins on Monday November 7th. Please remove all flowers and decorations from the cemetery before that date. Remaining flowers and decorations will be removed and disposed of by city personnel, with the exception of new burials. Flowers and decorations can be returned to the cemetery the afternoon of November 10th in time for Veteran’s Day remembrances on November 11th. Regular annual cemetery clean-ups always begin on the first Monday of February, May, and November. Thank you for your help during these clean-ups and helping to keep the cemetery a beautiful place of remembrance.

Self Serve Sandbags!

The City of Santa Clara is offering residents in need, free sandbags. This is self serve, fill your own bag. Located at the Santa Clara Fire Station 2365 Rachel Drive, Santa Clara Utah. Must be a resident of Santa Clara Ivins. There is a limit of 25 bags per person.

Way to go Snow Canyon Little League!

Cheer our boys on today! Snow Canyon Little League plays in the World Series today!

BACK TO SCHOOL SAFETY REMINDER!!

Parents love it, kids may not – Back to School has started. Public Safety wants to remind everyone to be on the lookout for kids, and to use caution around school buses and in school zones, especially on busy streets. Let’s keep our kids safe this year!